This privacy notice explains what personal data (information) we hold about you, how we collect it, how we use and how we may share information about you during our management of your development and after it ends. We are required to notify you of this information under the General Data Protection Regulation.
Please ensure you read this notice (sometimes referred to as a “privacy notice” and any other similar notice we may provide to you from time to time when we collect or process personal information about you. This privacy notice contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
1 - WHO WE ARE
STL Planning & Design Solutions Limited collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
In this privacy notice, references to “we” or “us” means STL Planning & Design Solutions Limited.
2 - DATA PROTECTION PRINCIPLES
We will comply with the data protection principles when gathering and using personal information, as set out in our GDPR data protection policy.
3 - THE PERSONAL INFORMATION WE COLLECT AND USE: Information collected by us
In the course of our contractual obligations we collect the following personal information from you:
Identity - Full name
Contact - Full address, email address, telephone number(s)
The provision of the above data is required from you to enable us to perform our contract. We will inform you at the point of collecting information from you, whether you are required to provide the information to us.
4 - THE PERSONAL INFORMATION WE COLLECT AND USE: Information collected from other sources
We may also obtain personal information from other sources as follows:
Information willingly provided from yourself
5 - HOW WE USE YOUR PERSONAL INFORMATION
We will typically collect and use this information for the following purposes:
For the performance of a contract we have entered into with you
For the purposes of our legitimate interests or those of a third party, but only if these are not overridden by your interests, rights or freedoms.
Where we need to comply with a legal or regulatory obligation
We seek to ensure that our information, collection and processing is always proportionate. We will notify you of any material changes to information we collect or the purposes for which we collect and process it.
6 - WHO WE SHARE YOUR PERSONAL INFORMATION WITH
We routinely share the following categories of personal data:
Those details listed under section 3
This personal information may be shared with the following categories of recipients:
Any approved consultants, contractors and subcontractors
The providers of our accountancy software
The providers of our IT support, including telephone support
Any insurance company or broker connected with your building/development
This data sharing enables us to perform our contract as managing agent.
We will share personal information with law enforcement or other authorities, if required, by applicable law.
We will not sell your personal information to any other third party.
7 - WHERE YOUR PERSONAL INFORMATION MAY BE HELD
Information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents as described above.
We have security measures in place to seek to ensure that there is appropriate security for information we hold including those measures detailed in our companies GDPR data protection policy.
8 - YOUR RIGHTS
Under the General Data Protection Regulations, you have a number of important rights free of charge. In summary, those include rights to:
fair processing of information and transparency over how we use your use personal information
access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
require us to correct any mistakes in your information which we hold
require the erasure of personal information concerning you in certain situations
receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
object at any time to processing of personal information concerning you for direct marketing
object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
object in certain other situations to our continued processing of your personal information
otherwise restrict our processing of your personal information in certain circumstances
claim compensation for damages caused by our breach of any data protection laws
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
email, call or write to us at the firms registered address
let us have enough information to identify you [(eg full name, address and property address)],
let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
let us know the information to which your request relates, including any account or reference numbers, if you have them
9 - KEEPING YOUR PERSONAL INFORMATION SECURE
We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine, business related need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
10 - HOW TO COMPLAIN
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: [0303 123 1113].
11 - CHANGES TO THIS PRIVACY NOTICE
This privacy notice was published on 24th May 2018 and last updated on: 24th May 2018
We may change this privacy notice from time to time, and when we do we will inform you.